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AR
Dato' Arif R.
WFMSB Admin
WFMSB Module · Management

Management Dashboard

Fleet, financial, compliance and utilisation position across all leasing subsidiaries. Figures as at 12 Aug 2026, 08:00.

Total Vehicles
128
+30 WAVI on order
On Lease · Active
112
87.5% of fleet
In Workshop
9
4 over 7 days downtime
Available Pool
7
Subang 4 · Kerteh 3
Due Replacement
14
Over 7 yrs or 300,000 km
Fleet Book Value
RM 18.42m
Cost RM 24.90m · dep. 26%
Outstanding HP
RM 9.21m
62 agreements · 3 financiers
Monthly Lease Revenue
RM 512,400
Billed 6 of 6 subsidiaries
Monthly Fleet Cost
RM 438,900
Financing 58% of cost
WFMSB Contribution
RM 73,500
14.3% margin on revenue

Utilisation by Subsidiary

Vehicles on lease · utilisation last 30 days
Weststar Aviation Services
41 veh. 94%
Weststar Engineering
27 veh. 88%
Weststar Auto
18 veh. 71%
WAVI
14 veh. 83%
Weststar Logistics
8 veh. 62%
Weststar Facilities
4 veh. 48%

Action Required

Next 30 days
Road tax expiring
6 vehicles · earliest 18 Aug 2026
6
Insurance renewals
11 vehicles · Etiqa fleet policy
11
Service due
By mileage 9 · by interval 5
14
Lease agreements expiring
Renew or reassign before 30 Sep
8
Requests awaiting approval
2 at GMD stage · 3 at WFMSB review
5
Open accident claims
Oldest 42 days · RM 38,400 exposure
3

Fleet Composition

By category · click a category to filter Vehicle Master
Pick-up
Operational 4x4 & pick-up
58 vehicles · bases & site transport
Avg rate RM 3,780
MPV
Crew van & MPV
44 vehicles · crew transfer
Avg rate RM 4,210
Executive
Executive sedan & SUV
26 vehicles · management allocation
Avg rate RM 6,540
WFMSB Module · Fleet Assets

Vehicle Master

Central register of every WFMSB vehicle — ownership, funding, allocation and status. Search, sort, filter and page through the register.

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WFMSB Module · Fleet Assets

Vehicle Card · VBM 3421

One digital vehicle account — identification, allocation, funding, lifetime cost and contribution. Read-only until Edit Record is clicked.

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Identification

Last edited 04 Aug 2026 11:22 by Nurul Hidayah
Vehicle ID
Status
Registration
Category
Make / Model
Owner

Allocation

Allocated to Weststar Aviation Services since 01 Apr 2023
Subsidiary
→
Cost Centre
Base
Assigned To
Allocation History
Period Subsidiary Base Holder Rate
01 Apr 2023 — currentWeststar Aviation ServicesSubangOps pool — Hangar 2RM 3,850
12 Mar 2023 — 31 Mar 2023WFMSB poolSubangAwaiting registration—

Financing

Hire Purchase · AmBank
Funding
Financier
Acq. Cost
Principal
Interest
Instalment
Outstanding
Book Value
Settlement

Compliance

1 item due in 6 days
Odometer
Road Tax
Insurance
Inspection
Site Permit
Summons
Renewal Schedule
Road tax18 Aug 2026 · 6 daysRM 520Renew
Insurance31 Mar 2027RM 3,040View policy
Airside pass30 Nov 2026RM 180Renew

Lease

Extended month-to-month
Agreement
Lessee
Start Date
End Date
Monthly Rate
Mileage Cap
Terms
Renewal
Billing History
Billing History
Invoice Period Rental Adjustment Status
WFM-INV-2608-0051Aug 2026RM 3,850+ RM 300In run
WFM-INV-2607-0041Jul 2026RM 3,850—Settled
WFM-INV-2606-0032Jun 2026RM 3,850—Settled

Maintenance

18 events · RM 24,270 lifetime · next due 28 Aug 2026
Scheduled
11
Unscheduled
5
Accident
2
Downtime
21 days
Date Type Workshop Odometer Cost Invoice
28 Jul 2026Scheduled — 80,000 kmTC Subang80,140RM 1,240WS-2607-0912
02 Aug 2026Accident — own damagePanel workshop, Shah Alam81,020RM 3,200WFM-CLM-0044
14 Feb 2026Tyres — 4 unitsTC Subang70,880RM 2,860WS-2602-0388
09 Nov 2025Scheduled — 60,000 kmTC Subang60,410RM 1,180WS-2511-1140
21 Jun 2025Unscheduled — batteryMobile service, Subang52,300RM 640WS-2506-0771

Showing 5 of 18 events. Next service due 28 Aug 2026 by interval.

Documents

Vehicle registration card (VOC)PDF · 12 Mar 2023Open
Hire purchase agreement — AmBankPDF · 08 Mar 2023Open
Lease agreement WFM-L-2023/0128PDF · 01 Apr 2023Open
Insurance cover note — EtiqaPDF · 31 Mar 2026Open
Delivery inspection checklistPDF · 12 Mar 2023Open

Lifetime Cost Ledger

Since 12 Mar 2023 · 41 months
Cost Line Lifetime Monthly Avg Per km
Financing — HP principal & interestRM 96,940RM 2,3641.15
InsuranceRM 12,480RM 3040.15
Road tax & permitsRM 2,120RM 520.03
Scheduled maintenanceRM 14,860RM 3620.18
Unscheduled repair & tyresRM 9,410RM 2300.11
Accident — claim WFM-CLM-0044RM 3,200RM 780.04
Total lifetime costRM 139,010RM 3,3901.66
Editing record — changes are not saved yet.
WFMSB Module · Commercial

Lease Agreements & Rate Cards

WFMSB-to-subsidiary lease contracts and the rate build-up behind each monthly charge — cost recovery, management fee, replacement reserve.

Agreements

112 vehicles on lease · 6 lessees · 8 expiring within 60 days
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Rate Build-Up

Hilux 2.8G · 36 mo
Financing / depreciationRM 2,364
InsuranceRM 304
Road tax & permitsRM 52
Maintenance & tyresRM 592
Administration & telematicsRM 78
Cost recoveryRM 3,390
WFMSB management fee · 8%RM 271
Risk / replacement reserveRM 189
Monthly lease rateRM 3,850

Rate rounded to the nearest RM 10. Reserve funds replacement at 7 years or 300,000 km, whichever comes first.

Rate Card · Category Defaults

4x4 pick-upRM 3,600 – 4,100
Crew van 12–16 seatRM 3,900 – 4,400
Executive sedanRM 4,800 – 5,600
Executive MPVRM 7,200 – 8,000
WFMSB Module · Commercial

Monthly Billing Run · Aug 2026

Generate intercompany lease invoices per subsidiary, apply adjustments, then post to Finance Shared Services.

1
Rates locked
112 leases priced · 01 Aug 08:00
2
Adjustments applied
4 pro-rata · 2 summons recharge
3
Review & approve
In progress · 5 of 6 checked
4
Post to Finance
Awaiting approval

Invoices in This Run

6 subsidiaries · 112 vehicles · posted to Finance on approval
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Adjustments in This Run

Pro-rata — 2 vehicles delivered 14 Aug+ RM 1,560
Summons recharge — WNP 2277, VGT 1108+ RM 480
Downtime credit — workshop over 7 days− RM 2,940
Net adjustment− RM 900

Collection Status · Prior Runs

Jul 2026 — RM 442,180Settled
Jun 2026 — RM 438,640Settled
May 2026 — RM 431,900Part-settled RM 12,400
Apr 2026 — RM 428,220Settled
WFMSB Module · Procurement

Vehicle Requests

Subsidiary requests through evaluation, approval, funding and purchase. Open a request to work its flow.

Awaiting Approval
5
2 at GMD · 3 at WFMSB review
Requested Capital
RM 2.42m
16 units across 5 open requests
Approved YTD
11
28 vehicles · RM 4.1m capital
Avg Cycle Time
18 days
Request to purchase order
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WFMSB Module · Procurement

Vehicle Request · WFM-REQ-2608-0014

Subsidiary request through WFMSB evaluation, management approval, funding decision, purchase order and allocation.

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✓
Request
Subsidiary raises
✓
Evaluation
WFMSB screens need
3
Approval
GMD / Board
4
Funding
Cash / HP / OD
5
Purchase Order
Quote to PO
6
Delivery
Registration, tax, insurance
7
Lease & Allocation
Vehicle goes live

Request Summary

At GMD approval
Requestor
Weststar Aviation Services Sdn Bhd
Quantity
6 units
Specification
Maxus V80 16-seater
Required By
01 Nov 2026
Category
Crew van 16-seat
Base
Kerteh · crew transfer
Justification
Replaces 4 units over 7 years, plus 2 units for net growth at Kerteh.

Request Form

Submitted 04 Aug 2026 09:12 · Fauzi Hamid, WAS Ops
Quantity
Category
Specification
Base
Required By
Cost Centre

WFMSB Evaluation

Completed 06 Aug 2026
Pool check
No idle 16-seat capacity at Kerteh
Reassignable
0 units — nearest idle asset is a Subang sedan
Utilisation
Kerteh crew vans at 98% over 90 days
Recommendation
Approve 6 units — 4 replacement, 2 growth
Existing units WQD 1123 and WCX 5590 exceed 60,000 km per year and average 6 workshop days per quarter. Evaluated by Nurul Hidayah, WFMSB Fleet Operations.

Funding Recommendation

Total acquisition RM 1,014,000 · 6 units
Cash
RM 1,014,000
No interest cost. Full drawdown on WFMSB capital — not available at current injection.
Cost / vehicleRM 169,000
Est. lease / vehicleRM 4,120
Contribution / vehicleRM 620
Hire Purchase
Recommended
RM 202,800 down
80% financed · 4.1% flat over 60 months · instalment RM 15,240 per month total.
Cost / vehicleRM 2,540
Est. lease / vehicleRM 4,120
Contribution / vehicleRM 620
OD Facility
8.15% p.a.
Flexible drawdown, higher carrying cost. Adds RM 620 per vehicle per month to the rate.
Cost / vehicleRM 3,160
Est. lease / vehicleRM 4,740
Contribution / vehicleRM 620
External Leasing
From RM 4,950
Cradle to grave service by an external company. Monthly charge to WFMSB.
Cost / vehicleRM 4,950
Est. lease / vehicleRM 5,750
Contribution / vehicleRM 800

Rate impact: HP funding sets the subsidiary lease rate at RM 4,120 per month per unit and holds WFMSB contribution at 12.4%. OD funding would require RM 4,740 to preserve the same margin.

Funding Decision

Locks on approval
Structure
Down Payment
Financed
Tenure
Instalment
Lease Rate

Quotation & Purchase Order

Not started — awaiting approval
Supplier Quotation Unit Price 6 Units Lead Time Status
Weststar AutoWA-080826-03RM 169,000RM 1,014,00010 weeksSelected
Dealer BQTN-2608-0447RM 172,400RM 1,034,4008 weeksReceived
Dealer CQTN-2608-0451RM 175,800RM 1,054,8006 weeksReceived
PO Number
Payment

Delivery, Registration & Cover

Checklist per unit · 6 units
Step Owner Output Status
Delivery inspectionKerteh Fleet CoordinatorSigned checklist, photosNot started
JPJ registration in WFMSB nameAdmin Shared ServicesRegistration card, plate numberNot started
HP charge registeredFinance Shared ServicesAmBank ownership claimNot started
Insurance and road taxAdmin Shared ServicesCover note, expiry recordedNot started
Vehicle records createdWFMSB Admin6 vehicle IDs from WFMSB-000129Not started

Lease & Allocation

Draft — activates on delivery
Lessee
Cost Centre
Term
Rate
Billing Start
Replaces
On delivery the system creates 6 vehicle records, opens a lease per unit, adds them to the billing run pro-rata, and flags the 4 replaced vehicles for disposal.
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WFMSB Module · Operations

Maintenance & Compliance

Expiry and service board across the fleet. Road tax, insurance, inspection and scheduled servicing, plus vehicles currently in workshop.

Overdue
3
1 road tax · 2 inspection
Due ≤ 14 days
17
Tasks assigned to Admin
In Workshop
9
Avg downtime 5.2 days
Maintenance Spend · MTD
RM 41,280
Budget RM 55,000

Expiry & Service Board

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Workshop

Workshop Load

Weststar Auto — Subang4 vehicles
Weststar Auto — Miri3 vehicles
External panel workshops2 vehicles

Automated Reminders

Road tax60 / 30 / 7 days
Insurance60 / 30 days
Service by mileage1,000 km ahead
RecipientsAdmin + base coordinator
WFMSB Module · Management

Fleet P&L by Subsidiary

Whether each subsidiary's rental payments cover the actual cost of the vehicles it holds. Period Aug 2026, RM thousands unless stated.

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Loss-Making Allocations

Weststar Auto — 4 vehicles under legacy 2023 rates and 2 long workshop stays. Repricing at current rate card recovers RM 4,100 per month.
Weststar Facilities — NV350 fleet past 7 years; maintenance is 78% of its cost base. Replacement removes RM 2,300 per month of repair.
Weststar Logistics — 62% utilisation; 3 vehicles are candidates for return to pool or reassignment to WAVI.

Stand-Alone Readiness

Contribution against the cost of running WFMSB independently of Shared Services.

Monthly contributionRM 49,500
Est. own overhead (HC, finance, admin)RM 38,000
HeadroomRM 11,500
Break-even fleet size at current rates96 vehicles
WFMSB Module · Operations

Claims & Summons

Accident claims, insurance recovery and traffic summons. Summons are recharged to the holding subsidiary on the next billing run.

Open Claims
3
Oldest open 42 days
With Insurer
2
Etiqa · adjuster appointed
Exposure
RM 38,400
Own damage + third party
Summons YTD
14
RM 2,150 · 100% recharged
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WFMSB Module · Operations

Fuel & Mileage

Fleet-card fuel usage and monthly mileage per vehicle. Cost per km flags abnormal consumption and unused cards.

Fleet Distance · Jul
286,400 km
Avg 2,558 km per vehicle
Fuel Cost · Jul
RM 118,200
Budget RM 126,000
Avg Cost / km
RM 0.41
Diesel 78% · petrol 22%
Flagged Vehicles
3
2 high consumption · 1 idle card
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WFMSB Module · Finance

Financing / HP Register

Every hire purchase agreement, its instalment and outstanding balance. OD drawdowns and cash purchases are recorded on the vehicle.

Outstanding HP
RM 9.21m
62 agreements · 3 financiers
Monthly Instalments
RM 248,500
58% of monthly fleet cost
Maturing ≤ 12 Months
9
RM 292,000 outstanding
Weighted Flat Rate
4.1%
vs OD facility at 8.15%
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